What we do
Five ways to hand your busywork to AI.
Every OpsVault service does one thing: gives you back the hours you spend on repetitive work. Here’s exactly how each one works.
01 Workflow Automation
Set it once. Forget it.
The repetitive jobs that fill your day — moving data between apps, chasing approvals, sending the same reminders — handled automatically, start to finish. You set the rules once. The work then runs itself, every day, without anyone touching it.
What you get
- Connects the tools you already use — no rip-and-replace.
- Runs on a schedule, an incoming email, or a form submission.
- Multi-step flows with conditions, approvals and hand-offs.
- Alerts you when something needs a human — stays quiet when it doesn’t.
The result
Hours of daily copy-paste, gone. The same work, done the same way, every single time.
02 Document & Data Entry
Stop typing.
Invoices, quotes, receipts and forms read, sorted and entered for you. Drop in a PDF or a photo and the details land in your system — no more retyping, line by line.
What you get
- Pulls data from PDFs, scans, photos and emails.
- Matches it to your accounting or job-management software.
- Flags anything unusual for a quick human check.
- Keeps a clean, searchable record of every document.
The result
No more late nights on data entry. The numbers are right, and already in the right place.
03 AI Assistants
Hire fewer. Do more.
An assistant that knows your business and handles the back-and-forth — drafting replies, booking jobs, updating records, answering the questions you get asked ten times a day. It works your hours, and the after-hours too.
What you get
- Trained on your services, prices and tone of voice.
- Drafts emails, quotes and follow-ups for your sign-off.
- Books appointments and updates your calendar and CRM.
- Hands over to you the moment a real person is needed.
The result
Like adding a team member who never forgets, never sleeps, and never drops the ball.
04 Customer Support
Never miss a customer.
Every enquiry answered in seconds — on your website, by email, over chat — day or night. Common questions handled instantly; the tricky ones routed straight to you, with all the context attached.
What you get
- Answers FAQs, hours, pricing and bookings in your voice.
- Works across web chat, email and messaging.
- Captures leads and details even while you’re closed.
- Escalates to you with the full conversation attached.
The result
No enquiry sits unanswered overnight. Customers feel looked after — without you watching the inbox.
05 Audit & Support
Start here.
Not sure where to begin? We spend 30 minutes looking at how you work and show you exactly which jobs are worth automating first — ranked by time saved and effort. No jargon, no obligation.
What you get
- A plain-English map of where your time actually goes.
- The two or three automations with the biggest payoff.
- Honest calls on what isn’t worth automating yet.
- Ongoing tuning as your business changes.
The result
You leave knowing exactly what to fix first — whether you do it with us or not.
Not sure which one you need?
Start with a free 30-minute consultation. We’ll find what’s worth automating first.